Municipal Council
Ghumarwin
About RTI

RIGHT TO INFORMATION AND OBLIGATIONS OF PUBLIC AUTHORITIES


Right to Information-Subject to the provision of this Act, all citizens shall have the right to information.
Obligation of public authorities-
(1) Every public authority shall

(a) maintain a its records duly catalogued and indexed in a manner the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerized are, within a reasonable time and subject to availability of resources, computerized and connected through network all over the country on different systems so that access to such records is facilitated;
(b) Publish within one hundred and twenty days from the enactment of this Act,-

1. The particulars of its organization, functions and duties; Organization:
(1) The Ghumarwin town is about 20 KM away from Bilaspur on the way to Hamirpur District. The Ghumarwin Municipal Council came into existence during the year Regulation of slaughter houses and tanneries
Municipal Council Ghumarwin as NAC 27-10-1970 as a Municipal Ghumarwin and as a Municipal Council 25.11.2009 with the area of 6.2 Sq. K.M. and with the population 7899 censes 2011
Functions and duties:
As prescribed in section 48(1) of the H P Municipal Act, 1994
(i) The preparation of plans for economic development and social justice;
(ii) The performance of functions and implementation of the schemes which may be entrusted to them including the following, namely:-
(2) Urban planning including town planning;
(3) Regulation of land-use and construction of buildings;
(4) Planning for economic and social development;
(5) Roads and bridges;
(6) Water supply for domestic, industrial and commercial purpose;
(7) Public health, sanitation conservancy and solid waste management;
(8) Fire services;
(9) Urban forestry, protection of the environment and promotion of ecological aspects;
(10) Safeguarding the interests of weaker sections of society, including the handicapped and mentally retarded;
(11) Slum improvement and up gradation;
(12) Urban poverty alleviation;
(13) Provisions of urban amenities and facilities such as parks, gardens and playgrounds;
(14) Promotion of cultural, educational and aesthetics aspects;
(15) Burials and burial ground, cremations, cremation grounds and electric crematoriums;
(16) Cattle ponds and prevention of cruelty to animals;
(17) Vital statistics including registration of births and deaths
(18) Public amenities including street lighting, parking lots, bus stops and public conveniences;
(19) Regulation of slaughter houses and tanneries
2. The powers and duties of its officers and employees; Sh. Manoj Kumar,Clerk
Maintenance of;
1. All General office correspondence and Meetings of Municipal Council
2. Attendance and settlement of Audit Para's and Inspection Note's
3. Mobile Communication Towers & Advertisement, posters & hoardings etc.
4. Preparation and submission of monthly & quarterly report to quarters concerned well in time.
5. Tax on Consumption of Electricity Consumption by any person within the limit of Municipal area@ 1 paisa per unit & its record & Tax on sale liquor @ 1 Rupees per Bottle and its record.
6. Any other work assigned to him from time to time.
7. Typing work of his seat.

Sh. Kuldeep Chauhan, Clerk.
Maintenance of;
1. All the Establishment work like maintain the service books, personal files, all type leave pension gratuity and leave encashment etc.
2. ULB Election, CLAP, Right to Information Act, E-Samadhan, C.M. Cell matters, SMS Gateway & up keep of record thereof
3. All accounts work and preparation of all required register according to account code.
4. Preparation of Budget.
5. Preparation and submission of monthly & quarterly report to quarters concerned well in time.
6. Typing work of his seat.
7. Any other duties assigned to him from time to time.

Sh. Rajinder Kumar Clerk
Maintenance of;
1. Preparation of House tax Demand & Collection Register and Tax Bills
2. NOCs, Maintenance of building application register, Map Register, files of sanctioned plan & up keep of record its all record.
3. Shops and stall Rent & their recovery
4. Diary Dispatch & maintenance of stamp account.
5. Maintenance of encroachment / unauthorized construction record.
6. Typing work of his seat.
7. Any other work/ duties assigned to him from time to time.

Sh. Jai Lal Community Organiser
Maintenance of;
1. Maintenance of record of SJSRY including survey of BPL families for all benefits including SC/ST/OBC and Minority and other projects & to send quarterly/monthly reports.
2. Maintenance of stationary register/record, Receipt book, M.B. register and file register & up keep of its record.
3. Maintenance of Birth & Death record register and issuance of certificate of Birth & Death and submission of report to quarter concerned.
4. Marriage registration, Balika Samridhi Yojana, Rashtriya Parivar Labh Yojana Mother Terresa Yojana, Antodaya AnnaYojana, Schemes to old aged persons, all types of Pension Schemes and Cases thereof. All kind of Certificates/Schemes.
5. Street Vendors, Licenses of Rehari and Handcarts
6. Census, & up keep of its file/Register record.
7. To attend telephone & Maintenance of telephone & Newspaper registers.
Any other work/ duties assigned to him from time to time.

Sh. Sanjeev Kumar Sharma, Junior Engineer
Maintenance of;
1. Preparation of Estimates and execution of all the developmental works and other records related to Development works & other meeting work.
2. Maintain the register of Works, MAS, Tender and other
3. Maintain the register of movable and immovable property,& their invertery.
4. All type of site reports pertaining to building NOCs for electrical/water/sewerage connection.
5. Building maps site inspection technical reports for getting the approval from council Completion certificate, and up keep of its files and record
6. Preparation & submission of DPRs etc.
7. Reporting of encroachment/unauthorized/construction etc.
8. Up keep of register pertaining to all Municipal property.
9. Any other work assigned to him from time to time.

Sh. Mahender Singh Work Supervisor
Maintenance of;
1. All the work related to Maintenance of Street light and bills etc.
2. All the stock & store register & maintenance of inventory of office furniture /Rein Basera
3. Bookings of M.C., Rehan Basera, Janj Ghar and Town Hall, grounds etc. and up keep of record thereof.
4. House tax Assessment, Reporting of un-authorized construction ward No.1 to 3, supervision of Development works.
5. All type of site reports pertaining to building Maps /NOCs etc .
6. Sewerage, Muck Debris & up-keep of its record.
7. Maintenance of record of electricity & water supply bills and verification thereof.
8. Any other work/duties assigned to him from time to time/ All typing works of seat

Sh. Sat Pal Work Supervisor
Maintenance of;
1. All Sanitation Work, slaughter House, Challan related sanitation, Polythene and disposal of sanitation complaint etc.
2. To attend the all type of the Court Cases, Dog registration and maintain related record.
3. Maintenance of vehicle, water tank and their record.
4. Reporting of Un-authorized construction in ward No. 4 to 7,
5. Disposal of unclaimed dead bodies and stray animals.
6. Collection of Sanitation Fee/ slaughter fee and its record.
7. Tree felling and its record.
8. Maintenance of suit register, filing of recovery and eviction suits etc.
9. Any other work/duties assigned to him from time to time./All typing works of seat
3. The procedure followed in the decision making process, including channels of supervision ; Standing Committees (to be constituted provision made under section 49 of HP Municipal Act, 1994)

The municipality shall have the following Standing Committees;

1. General Standing Committee;
The General Standing Committee shall perform functions relating to the establishment matters, communications, buildings, urban housing, relief against natural calamities, water supply and all residuary matters and function referred to the extent the powers are delegated to them by the municipality.

2. Finance, Audit and Planning Committee;
The Finance, Audit and Planning Committee shall perform the functions relating to the finance of the municipality, framing of budgets, scrutinizing proposals for increase of revenue, examination of receipts and expenditure statements, consideration of all proposals affecting the finances of the municipality, general supervision of the revenue and expenditure of the municipality and co-operation, small saving scheme and any other function relating to the development of the municipal area and function referred to the extent the powers are delegated to them by the municipality.

3. Social Justice Committee:
Social Justice Committee shall perform functions relating to promotion of education, economic, social, cultural and other interests of the SC and ST and Backward Classes, Women and other weaker sections of the society, protection from social injustice and all other forms of exploitations, amelioration of the SCs, STs and backward classes, women and other weaker sections of the society, securing social justice to the SCs, STs and backward classes, women and other weaker sections of the society, and function referred to the extent the powers are delegated to them by the municipality.
Each Standing Committee shall consist of not less than three and not more than five members including the President or Vice-President, as the case may be, elected by the members of the municipality from amongst the elected members: Provided that Social Justice Committee shall include at least one member who may be a woman or a member of a scheduled caste or of a scheduled tribe. The president shall be the Ex-officio member and also Chairman of the General Standing Committee and Finance, Audit and Planning Committee. The Vice-President shall be the Ex-officio member and Chairman of the Social Justice Committee. Provided that if the Vice-President acts as the President of the municipality, the members of the Social Justice Committee shall elect its Chairman from amongst themselves. No elected member of the municipality shall be eligible to serve on more than two Standing Committees. The Secretary of the Municipal Council shall be the Ex-officio Secretary of every Standing Committee.
4. The norms set by it for the discharge of its functions; The Municipal Council follows the provisions contained in HP Financial Rules in all financial matters and other Government rules as adopted by the Government from time to time to deal with all administrative matters and work according to the provisions made in the HP Municipal Act, 1994 .
Approval of Maps:
It pertains to all the resident of Municipal Council Town. The applicant has to submit the building plan as per the building bye laws of Municipal Council Ghumarwin and then after the report of the Junior Engineer the same be put up in the meeting of the municipality.
Issue of No Objection Certificate for Water and Electricity Connection:
It pertains to all the resident of Municipal Council Ghumarwin town. The applicant has to submit the Revenue record of the land and sanctioned letter/map of the building along with application. After site inspection the NOC be issued in favour of the owner.
Registration of the Birth & Death:
The Birth or Death occurred in the Municipal Council Ghumarwin town be registered in the Municipal Council Ghumarwin office within 21 days without fees and further as per the provision made under Birth and Death Registration Act and rules framed under the act.
Registration of Marriage:
The Marriage occurred in the Municipal Council Ghumarwin town be registered in the Municipal Council Ghumarwin office within 30 days without late fees and further as per the provision made under Marriage Registration Act and rules framed under the act.
5. The rules, regulations, instructions, manuals and records held by t or under its control or used by its employees for discharging its functions; The various Acts, rules, regulations and instructions are followed while functioning in different works and areas. A list in brief is as under:
1. The H.P. Municipal act, 1994
2. The H.P. Municipal Service Act, 1994 and Rules.
3. The H.P. Municipal Election Rules, 1994
4. The H.P. (Delimitation & Reservation of Wards) Rules, 1994
5. The H.P. Municipal (Reservation and Election to the office of President & vice-President) Rules,1995
6. The H.P. Municipality employees (Pension, Gratuity & General Provident Fund) Rule, 2000
7. The Leasing out of Shops/Stalls constructed by Municipalities in H.P. Rules, 2001
8. The R&P Rules for different Categories of Employees
9. The H.P. Municipal Account Code 1975
10. CCS&CCA Rules
11. HPFR&SR Rules
12. Medical re-imbursement, General Leave, House Building Advance and CCS Leave Rules.
13. The Municipal Council Ghumarwin Building Bye-Laws, 2003
14. The Municipal Council Ghumarwin (Control and Regulation of Muck Dumping) Bye-Laws, 2013
15. The Municipal Council Ghumarwin (To regulate the posting of Bills, Hoardings, Advertisement etc.) Bye- Laws, 2013
16. The Municipal Council Ghumarwin Plastic Waste (Management and Handling) Bye-Laws, 2014.Building Bye-Laws, 2003
6. A statement of the categories of documents that are held by it or under its control;
1. Attendance Register
2. Proceeding Book
3. Birth & Death Register
4. Marriage Register
5. House Tax Demand and Collection Register
6. Rent Demand & Collection Register
7. Stock Registers
8. Property Register
9. Annual Budget
10. General Cash Book
11. GIA Register
12. FD Account Register
13. Bill and Vouchers
14. Service Books
15. Personal Files
16. Muster Roll
17. Measurement Book
18. Estimates
19. Stores and Stocks
20. Tender Register
21. Tender Files
22. Work register
23. Security Register
24. Correspondence Files
7. The particulars of any arrangement that exists for consolation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; A time bound public Redressal system is available in the office and all the officers and officials have to work as per the provision made in the HP Municipal Act, 1994 and according to government rules and instructions.
8.A statement of the boards, councils, committees and other bodies consisting of two or more person constituted as its part or for the purpose of its advice, and as to whether meetings of those boards councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Standing Committees (to be constituted provision made under section 49 of HP Municipal Act, 1994)

The municipality shall have the following Standing Committees;

1. General Standing Committee;
The General Standing Committee shall perform functions relating to the establishment matters, communications, buildings, urban housing, relief against natural calamities, water supply and all residuary matters and function referred to the extent the powers are delegated to them by the municipality.
2. Finance, Audit and Planning Committee;
The Finance, Audit and Planning Committee shall perform the functions relating to the finance of the municipality, framing of budgets, scrutinizing proposals for increase of revenue, examination of receipts and expenditure statements, consideration of all proposals affecting the finances of the municipality, general supervision of the revenue and expenditure of the municipality and co-operation, small saving scheme and any other function relating to the development of the municipal area and function referred to the extent the powers are delegated to them by the municipality..
3. Social Justice Committee:
Social Justice Committee shall perform functions relating to promotion of education, economic, social, cultural and other interests of the SC and ST and Backward Classes, Women and other weaker sections of the society, protection from social injustice and all other forms of exploitations, amelioration of the SCs, STs and backward classes, women and other weaker sections of the society, securing social justice to the SCs, STs and backward classes, women and other weaker sections of the society, and function referred to the extent the powers are delegated to them by the municipality.
9. A directory of its officers and employees;
Sr. No. Name of Participants Designation Mobile Nos
1 Sh.Vinod Kumar Executive Officer 94180-49611
2 Sh.Kuldeep Chauhan Clerk 94180-50445
3 Sh. Manoj Kumar Clerk 94180-76023
4 Sh.Rajinder Kumar Clerk 94183-25538
5 Sh. Jai Lal C.O 94186-35068
6 Sh.Shyam Lal Peon 94186-36397
7 Sh. Hans Raj Peon 94182-78207
8 Sh. Ravinder Dutt Chowidar 88943-88593
9 Sh.Mohinder Singh W/sup. 94180-00338
10 Sh.Ranjeet Singh Masson 94180-06037
11 Sh. Brij Lal Beldar 88945-24817
12 Sh.Chet Ram Beldar 000000000
13 Sh Surjeet Singh Beldar 98171-73485
14 Sh.Sat Pal W/sup. 94186-63020
15 Sh.Sarwan kumar Driver 94186-63011
16 Sh.Krishan Pal Sweeper 94180-47396
17 Sh.Mukesh Kumar Sweeper 94182-98166
18 Sh..Kallu Ram Sweeper 94591-17155
19 Sh.Govind Ram Sweeper 98055-50427
10. The monthly remuneration received by each of its officer and employees, including the system of compensation as provided in its regulations;
Sr. No. Name of Participants DesignationScale
1 Sh.Vinod Kumar Executive Officer 10300-34800+4400
2 Sh.Kuldeep Chauhan Clerk 10300-34800+3200
3 Sh. Manoj Kumar Clerk 10300-34800+3200
4 Sh.Rajinder Kumar Clerk 10300-34800+4400
5 Sh. Jai Lal C.O 10300-34800+3200
6 Sh.Shyam Lal Peon 4900-10680+1900
7 Sh. Hans Raj Peon 4900-10680+1650
8 Sh. Ravinder Dutt Chowidar 4900-10680+1650
9 Sh.Mohinder Singh W/sup. 5910-20200+2400
10 Sh.Ranjeet Singh Masson 5910-20200+2400
11 Sh. Brij Lal Beldar 4900-10680+1650
12 Sh.Chet Ram Beldar 4900-10680+1650
13 Sh Surjeet Singh Beldar 4900-10680+1650
14 Sh.Sat Pal W/sup. 5910-20200+3000
15 Sh.Sarwan kumar Driver 5910-20200+2400
16 Sh.Krishan Pal Sweeper 4900-10680+1650
17 Sh.Mukesh Kumar Sweeper 4900-10680+1650
11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
  Head wise income 2015-2016 2014-2015
A A- General Proposed Estimate 2015-16 Previous Year Income 2014-15
  Misc. Unclassified Receipts Tender form,Auction,Coping fee 300000 214782
  Interest 1500000 1569468
  House Tax & Arrear House Tax 3630000 1993370
  Dog Tax 2000 0
  Advertisements Fee 20000 0
  Mobile Tower 70000 33750
  Cost of Building Form & Map Fee 1000000 932849
  Electric Surcharges @ 1 paisa per Unit 70000 61614
  Liquor Tax 1 Rupee per Bottle 250000 200692
  Rent of Shop 250000 204195
  Rest House( Rehan Basera) & rent Community Center etc. 35000 29850
  NOC Water, Electric & Sewerage connection 45000 37130
  F-Conservancy    
  Sanitation Fee/ Charges & Door to Door Collection 250000 155520
  H. Control of Food Supply    
  Slaughter House fee 20000 16110
  Maintenance of ULB 700000 662821
  road    
  Grant for 4th SFC 7500000 7338624
  13th FC 2000000 2869286
  DIF 0 2777778
  Grant SJSRY 0 457400
  Calamity relief Grants 500000 0
  Tourism Grant 1000000 140000
  Grants DC 500000 850000
  IX- Suspense Account.(Security& E.Monety) 300000 301222
  General    
  Grant Total 19942000 20846461
B A- General Proposed Estimate Expenditure 2015-16 Previous Year Expenditure 2014-15
  Salary 3222900 2212697
  Allowance    
  Pension Contribution 202176 401040
  Gratuity Contribution 84240 48168
  Travelling Allowance 5000 7320
  Medical Reimbursement 50000 23707
  Total 3564316 2692932
  Law Charges    
  Honorarium 284800 186000
  Election Expenses 10000  
  Audit Fee 30000  
  Contingency 100000  
  Misc. 150000 200748
  Total 574800 386748
  C- Municipal Property    
  C/O Shops 0  
  R/M of Municipal Property 500000 501140
  Original Work 500000  
  Total 1000000 501140
  III-Garden & Road Side Trees    
  Original Work(C/O Park 600000 0
  Repair 150000  
  Plantation 50000  
  Total 800000 0
  D-Public Safety & Convenience    
  New fixture/Street Light Points 300000 0
  Street light/Electricity Bills 1200000 847918
  Purchase of street light materials 542158  
  Total 1500000 1390076
  F-Public Libraries    
  Contingency 0 0
  F-Contingency    
  IV –Public Health    
  Salary 2093520 1500179
  Allowance    
  Pension Contribution 110880 285720
  Gratuity Contribution 46200 104328
  Travelling Allowance 5000 1735
  Medical Reimbursement 30000 29292
  Total 2285600 1921254
  F Consergency    
  Purchase for Tipper 0 0
  Contingency : Cost of diesel, cost of disinfect, Sanitation Material & repair of vehicle etc. 250000 180428
  Original Works (Purchase of Dustbins, other equipments etc. 300000 0
  Repair 50000  
  Total 600000 180428
  4.Public Health    
  Sanitation on Contract 1500000 1031156
  Garbage disposal Charges at MC Bilaspur Site & other site 300000 526816
  Original Works    
  Repair    
  Total 1800000 1557972
  II- Slaughter House    
  Establishment    
  Salaries    
  Allowances & Honorarium 8000  
  M/O Slaughter House 50000  
  Contingency 5000  
  J Burning & Bural    
  Provision for cremation unclaimed dead body 20000 0
  Miscellaneous 0 0
  Total 83000 0
  5 .Water Supply (D. Maintenance)    
  Contingency 15000  
  Municipal Works    
  Salary 2649840 1998583
  Allowance    
  Pension Contribution 169344 398400
  Gratuity Contribution 58800 129864
  Travelling Allowance 5000 1385
  Medical Reimbursement 30000 29642
  Total 2912984 2557874
  Contingency 50000  
  1.Works    
  Original Work 6300000 4753739
  Repair 700000 622406
  Purchase of New Vehcil & repair    
  Total 7000000 5376145
  Provision for basic services to the urban poor 200000 0
  III Capital Expenditure    
  Metalling Roads 0 0
  8. Reserve for unforeseen chages 100000 0
  9.Suspence Account 700000 707896
  Stationary & Printing 45000 15338
  Total 23230700 17287803
12. The manner of execution of subsidy programmers, including the amounts allocated and the details of beneficiaries of such programmers; 1. NULM : Being implemented yet only in the district headquarter municipality
13. Particulars of recipients of concessions, permits or authorizations granted by it; There is a provision of rebate on the house tax current year house tax with the prior approval of house
14. Details in respect of the information, available to or held by its reduced in an electronic form; This office has its website containing information regarding its organization, structure list of wards, budget, bye-laws etc.
15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; The public can have information from this office from 10:00 AM to 5:00 PM in 6 days a week except holidays. The public can access to the information regarding this office and its various activities through its official website www.mcghumarwin.com.
Sr. No. Particulars Yes/ No Designated Officer Proceedure to get information Time Period
1 Through Office Notice Board Yes Executive Officer General 30 Days
2 Publication in Local News Papers Yes Executive Officer General 30 Days
3 Public Library Yes Executive Officer General 30 Days
4 Hoardings Yes Executive Officer General 30 Days
5 Record Inspection Yes Executive Officer MC Ghumarwin General 30 Days
6 Website Yes Executive Officer General 30 Days
Tenders
Tender 2018-19
read more...
RFP for Preparation of GIS Based Property Tax Management
read more...
Upcoming Projects
Members
MCG/14thFC/2019-713